Microsoft Word MCQ Questions and Answers

Here are 25 multiple-choice questions (MCQs) focused on Microsoft Word, along with their answers and explanations. These questions cover various features and functionalities of the software.

1. What is the default file extension of a Microsoft Word document?

a) .docx
b) .txt
c) .xlsx
d) .pptx

Answer:

a) .docx

Explanation:

Microsoft Word documents typically have a default file extension of .docx in newer versions of the software.

2. Which feature in Word automatically corrects common spelling and typing errors?

a) AutoFormat
b) Spell Check
c) AutoCorrect
d) Grammar Check

Answer:

c) AutoCorrect

Explanation:

AutoCorrect is the feature in Microsoft Word that automatically corrects common spelling and typing errors as you type.

3. How can you insert a page break in a Word document?

a) Press Enter until a new page starts
b) Use the Insert tab and click on Page Break
c) Change the font size
d) Add a new column

Answer:

b) Use the Insert tab and click on Page Break

Explanation:

To insert a page break in Word, go to the Insert tab and select Page Break. This will start a new page at the cursor's current location.

4. What is the purpose of 'Track Changes' in Word?

a) To change the document's layout
b) To monitor and record changes made to the document
c) To alter font size
d) To check the document's word count

Answer:

b) To monitor and record changes made to the document

Explanation:

'Track Changes' is a feature in Word used to monitor and record changes made to the document, often used in collaborative document editing.

5. Which of the following is used to create a bulleted list in Word?

a) The Insert Table button
b) The Increase Indent button
c) The Bullets button
d) The Numbering button

Answer:

c) The Bullets button

Explanation:

The Bullets button in the Paragraph group on the Home tab is used to create a bulleted list in Word.

6. What does the 'Clipboard' feature in Word do?

a) Saves the document automatically
b) Allows you to store multiple items for copying and pasting
c) Changes the document layout
d) Prints the document

Answer:

b) Allows you to store multiple items for copying and pasting

Explanation:

The Clipboard in Word allows you to store multiple items that you cut or copy, enabling you to paste them later.

7. How can you change the orientation of a page in Word from Portrait to Landscape?

a) Format tab > Orientation > Landscape
b) Home tab > Orientation > Landscape
c) Layout tab > Orientation > Landscape
d) View tab > Orientation > Landscape

Answer:

c) Layout tab > Orientation > Landscape

Explanation:

To change page orientation, go to the Layout tab, then select Orientation, and choose Landscape.

8. What is the function of 'WordArt' in Word?

a) To check word count
b) To insert artistic text effects
c) To create a new document
d) To save the document

Answer:

b) To insert artistic text effects

Explanation:

WordArt is used to insert decorative text in your Word documents, offering a range of text effects.

9. Which option in Word is used to check spelling and grammar?

a) Review tab > Language
b) Home tab > Editing
c) Review tab > Spelling & Grammar
d) Insert tab > Spelling

Answer:

c) Review tab > Spelling & Grammar

Explanation:

The Spelling & Grammar feature under the Review tab is used to check spelling and grammar in a Word document.

10. What is a 'Template' in Microsoft Word?

a) A pre-designed document format
b) A tool for drawing
c) A feature for word count
d) A method of saving files

Answer:

a) A pre-designed document format

Explanation:

A template in Word is a pre-designed document format, providing a consistent layout and style for specific types of documents.

11. What is the purpose of 'Mail Merge' in Microsoft Word?

a) To merge multiple documents into one
b) To send the same document to multiple recipients with personalized information
c) To merge emails into a Word document
d) To check email functionality in Word

Answer:

b) To send the same document to multiple recipients with personalized information

Explanation:

Mail Merge is used in Word to create multiple documents at once, such as letters, envelopes, or labels, where each document contains unique elements like names or addresses.

12. In Word, what is a 'Macro'?

a) A tool for magnifying text
b) A pre-recorded sequence of commands to automate repetitive tasks
c) A large-sized text format
d) A feature for merging cells in a table

Answer:

b) A pre-recorded sequence of commands to automate repetitive tasks

Explanation:

A Macro in Word is a set of pre-recorded commands that allows users to automate repetitive tasks to increase efficiency.

13. How can you insert a hyperlink in a Word document?

a) Right-click and select 'Hyperlink'
b) Insert tab > Link > Hyperlink
c) Layout tab > Hyperlink
d) References tab > Hyperlink

Answer:

b) Insert tab > Link > Hyperlink

Explanation:

To insert a hyperlink, you can go to the Insert tab, click on Link, and then choose Hyperlink. You can link to a webpage, a document, or an email address.

14. What feature would you use to create a professional-looking document layout in Word?

a) Templates
b) Macros
c) Quick Access Toolbar
d) Word Count

Answer:

a) Templates

Explanation:

Templates provide a ready-made layout and design, helping create professional-looking documents efficiently in Word.

15. How can you protect a Word document from being edited by others?

a) Save the document as a PDF
b) Use the Track Changes feature
c) Apply a password to modify
d) Use the Read-Only mode

Answer:

c) Apply a password to modify

Explanation:

Applying a password to modify a document allows you to restrict others from editing the document unless they know the password.

16. What does the 'Find and Replace' feature in Word do?

a) Locates a specific word and replaces it with another
b) Finds errors in the document
c) Replaces fonts throughout the document
d) Finds and deletes specific text

Answer:

a) Locates a specific word and replaces it with another

Explanation:

The Find and Replace feature is used to search for a particular word or phrase and replace it with another throughout the document.

17. What is the purpose of the 'Header and Footer' feature in Word?

a) To add top and bottom margins
b) To add or edit text at the top or bottom of every page
c) To change the page layout
d) To insert page numbers only

Answer:

b) To add or edit text at the top or bottom of every page

Explanation:

Headers and Footers are used to add or edit text (like page numbers, the document title, or author's name) that appears at the top or bottom of every page of a document.

18. How can you adjust the space between lines of text in Word?

a) Using the Page Layout tab
b) Through the Paragraph settings
c) By changing the font size
d) Through the Text Effects option

Answer:

b) Through the Paragraph settings

Explanation:

Line spacing in Word can be adjusted through the Paragraph settings, allowing you to control the space between lines of text.

19. What is 'Quick Parts' in Microsoft Word?

a) A feature for fast printing
b) A tool for quickly inserting reusable content
c) A shortcut for opening documents
d) An auto-save function

Answer:

b) A tool for quickly inserting reusable content

Explanation:

Quick Parts in Word allows you to quickly insert reusable pieces of content including fields, document properties like title and author, or pre-formatted snippets of text.

20. How can you create a table of contents in a Word document?

a) Manually typing the contents
b) Using the References tab
c) Through the Insert tab
d) Using the Layout tab

Answer:

b) Using the References tab

Explanation:

A table of contents can be automatically generated in Word using the References tab, which organizes a document based on the heading styles applied to text.

21. How can you change the margins of a document in Microsoft Word?

a) Home tab > Paragraph group
b) Insert tab > Page Setup group
c) Layout tab > Page Setup group
d) Review tab > Language group

Answer:

c) Layout tab > Page Setup group

Explanation:

To change the margins of a document in Word, you can use the Page Setup group under the Layout tab.

22. What is the purpose of 'Styles' in Word?

a) To change the color of the document
b) To apply a set of formatting choices quickly and consistently
c) To add special symbols to the document
d) To create a new document

Answer:

b) To apply a set of formatting choices quickly and consistently

Explanation:

Styles in Word allow you to apply a set of predefined formatting options to text, ensuring consistency across the document.

23. How can you add a watermark to a Word document?

a) Layout tab > Background group > Watermark
b) Design tab > Watermark
c) Insert tab > Text group > Watermark
d) Review tab > Watermark

Answer:

b) Design tab > Watermark

Explanation:

To add a watermark in Word, such as 'Confidential' or 'Draft', you can use the Watermark option in the Design tab.

24. What does the 'Thesaurus' feature in Word provide?

a) Spelling corrections
b) Synonyms and antonyms for selected words
c) Translation of text
d) Grammar suggestions

Answer:

b) Synonyms and antonyms for selected words

Explanation:

The Thesaurus feature in Word provides synonyms and antonyms for selected words, helping to improve vocabulary and writing style.

25. How do you insert a chart into a Word document?

a) File tab > Chart
b) Home tab > Chart
c) Insert tab > Illustrations group > Chart
d) Layout tab > Chart

Answer:

c) Insert tab > Illustrations group > Chart

Explanation:

To insert a chart in a Word document, go to the Insert tab, click on the Illustrations group, and then select Chart. This allows you to add various types of charts to illustrate data.

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